Policy for Charging for School Activities

Purpose of Policy

The purpose of this policy is to set out what charges can and cannot be made for activities in Crickhowell High School.    The policy has been drawn up in accordance with Sections 449-462 of The Education Act 1996

which sets out the law regarding what charges can and cannot be made for activities in schools maintained by local authorities.

Circumstances where no charge is made

No charge will be made for:

Education in School:

  • Education provided wholly or mainly during school hours
  • Admission to school for children of compulsory school age
  • Activities which are part of the National Curriculum, or are part of a prescribed examination syllabus or part of Religious Education
  • The supply or any materials, books and instruments or other equipment

Transport

  • Transporting registered pupils to or from the school premises, where the Local Authority has a statutory obligation to provide transport
  • Transporting registered pupils to other premises where the Governing Body or Local Authority has arranged for pupils to be educated
  • Transport that enables a pupil to meet an examination requirement when he has been prepared for that examination at the school
  • Transport provided in connection with an educational visit which is part of the National Curriculum.

Residential Visits

  • Education provided on any visit that takes place during school hours
  • Education provided on any visit that takes place outside school hours if it is part of the National Curriculum, or part of a syllabus for a prescribed public examination that the pupil is being prepared for at the school, or part of Religious Education
  • Supply teachers to cover for those teachers who are absent from school accompanying pupils on a residential visit

Music Tuition

  • Children learning to play musical instruments as part of the National Curriculum; or part of a syllabus for a prescribed public examination that the pupil is being prepared for by the school, or part of Religious Education; or
  • Costs associated with preparing a pupil for an examination

Examination Fees

  • Entry for a prescribed public examination if the pupil has been prepared for it at the school or for examination re-sit if the pupil is being prepared for the re-sits at the school

Circumstances where the school may charge parents

Optional Extras

Charges may be made for other activities known as ‘optional extras’.  Where an optional extra is being provided, a charge may be made for providing materials, books, instruments, or equipment as follows:-

Education

  • Activities which take place mainly or wholly out of school time if they are not part of the National Curriculum, not part of a syllabus for a prescribed public examination that the pupils being prepared for at the school and not Religious Education.
  • Materials used in practical subjects and project assignments provided parents have agreed in advance that they or the pupil wish to keep the finished product e.g. ingredients or materials.

Music Tuition

  • Musical instrument tuition provided to individual pupils or to a group of not more than four pupils if the teaching of music tuition is not part of the National Curriculum or a public examination syllabus being followed by the pupil.

Transport

  • Transport that is not required to take the pupil to school or to other premises where the Governing Body have arranged for the pupil to be provided with education.

Examination Fees

  • The examination is on the set list, but the pupil was not prepared for it at the school
  • The examination is not on the set list, but the school arranges for the pupil to take it
  • A pupil fails, without good reason, to complete the requirements of any public examination where the Governing Body or Local Authority originally paid or agreed to pay the entry fee.

Board and Lodgings

  • The cost of board and lodging for residential trips, even when taking place largely during school time.  (Pupils whose parents are in receipt of certain benefits are exempt from paying the cost of board and lodging )

Voluntary Contributions

Although schools cannot charge for school time activities, voluntary contributions may be sought from parents for activities for activities which supplement the normal school curriculum.  A hardship fund exists to support parents in financial need as necessary.

Requests to parents for voluntary contributions will state that:-

  • There is no legal obligation to make a voluntary contribution
  • Pupils will not be excluded through parents’ inability or unwillingness to pay;
  • Pupils of parents who cannot contribute will not be treated any differently; and
  • Where there are not enough voluntary contributions to make the activity and there is no way to make up the shortfall, the activity will be cancelled.

Requests made for voluntary contributions made in respect of individual pupils must not include any element of subsidy for any other pupils wishing to participate in the activity whose parents are unwilling or unable to pay the full charge.

Remissions

Parents who can prove they are in receipt of the following benefits will be exempt from paying the cost of board and lodging of a residential trip:-

  1. Income Support
  2.  Income Based Jobseeker’s Allowance
  3. In receipt of any other benefit or allowance, or entitled to any tax credit under the Tax Credits

Act 2002 or element of such a tax credit, as may be prescribed by regulations from time to time for any period wholly or partly comprised in the same time spent on the trip.  Currently the  following are prescribed:-

  • Support under Part 6 of the Immigration and Asylum Act 1999
  • Child Tax Credit, providing Working Tax Credit is not also received and the family’s income (as assessed by Her Majesty’s Revenue and Customs) does not exceed £16,190 for 2011/12  (i.e. Children who are eligible to receive free school meals.)

The Governing Body may wish to remit in full or in part, the cost of other activities for parents in certain circumstances.

Supplementary Information

Uniform, PE Kit, Calculators, Pens etc. Aprons

Parents can be invited to equip their child with items of personal equipment intended to be used solely by their child.

Breakages and Damage

Where a student’s behaviour results in damage to school property or equipment, parents may be asked to pay for the necessary repair or replacement.  Each incident should be dealt with on its own merit and at the school’s discretion.